Pre-shipment inspection is the bridge between production completion and export dispatch. It should confirm that the finished order is ready to move in the same condition the buyer expects to receive at the port side handover stage.
Why pre-shipment inspection matters
A generator may pass technical checks but still ship with missing accessories, incomplete labels, unclear packing photos or mismatched shipment marks. Pre-shipment inspection helps buyers reduce these avoidable problems before the goods leave the supply side.
This is useful for both FOB China and CIF Lagos buyers because dispatch clarity supports cleaner freight, documentation and receiving procedures.
Pre-shipment inspection checklist
| Check item | What to confirm | Why it matters |
|---|---|---|
| Machine identity | Model, serial or nameplate details and visible configuration | Confirms the right generator is being dispatched. |
| Accessories | Loose items, tools, manuals, breakers, ATS parts or spare kits included in scope | Avoids missing-item disputes after shipment. |
| Packing condition | Wrapping, crate, skid, canopy protection or container arrangement | Shows the cargo is prepared for the agreed transport method. |
| Labels and marks | Shipping marks, consignee references and handling labels if agreed | Reduces identification mistakes during logistics handling. |
| Document list | Packing list, invoice references and any agreed shipment documentation path | Aligns dispatch records with the commercial file. |
| Loading evidence | Photos of the cargo before or during loading where available | Provides visual confirmation of dispatch condition. |
Which photos and documents should buyers request?
Request overall machine photos, close shots of the nameplate and control area, accessory photos, packing images and any loading photos that are available within the supply process. If the order includes special spares or ATS items, ask for those items to be photographed separately.
For the full procurement path, compare this page with the factory acceptance test guide, the FOB China vs CIF Lagos guide and the CIF Lagos shipping guide.
Keep inspection scope aligned with the contract
Inspection should follow the written order scope. Do not assume local customs clearance, inland delivery, installation or site commissioning are covered unless that is explicitly stated in the commercial offer.
Hello, I need a pre-shipment inspection checklist for a diesel generator order to Nigeria. Model: [ ], packing type: [open/crated/containerised], must-check items: [labels/accessories/documents/loading photos], shipping term: [FOB China/CIF Lagos].
Send this inspection request on WhatsAppFrequently asked questions
What is the purpose of pre-shipment inspection?
Pre-shipment inspection confirms that the finished order, packing condition, accessories and shipping marks match the agreed scope before cargo is released for dispatch.
Does pre-shipment inspection replace FAT?
No. FAT focuses on generator operation and configuration, while pre-shipment inspection focuses on dispatch readiness, packing, accessories, labels and document alignment.
What photos should buyers request before shipment?
Request overall machine photos, nameplate images, control-panel views, accessory photos, packing images, shipping marks and loading photos where available.
